Bill ready for approval
- Vendor
- Sunrise Farms Supply
- Bill no.
- 40817
- Bill date
- Sep 29, 2026
- Due
- Oct 20, 2026 (Net 21)
- Lines
- 5 items, coded to Produce COGS
- Amount
- $2,244.00
Line items add up to the invoice total
Stop typing invoices into QuickBooks.
We build small AI tools for distributors, wholesalers and contractors. They read your invoices and orders, chase past-due accounts and get quotes out the door, then hand everything to a person on your team to approve.
Nothing posts, sends or gets paid until someone on your team clicks approve.
Sunrise Farms Supply
Pompano Beach, FL
Pompano Beach, FL
INVOICE
No. 40817
No. 40817
Date 09/29/2026Terms Net 21
| Roma tomatoes 25lb | 40 × 18.50 | 740.00 |
| Green bell pepper XL | 22 × 24.00 | 528.00 |
| Limes 175ct | 15 × 31.00 | 465.00 |
| Cilantro 30ct | 12 × 19.75 | 237.00 |
| Yellow onion jumbo 50lb | 10 × 27.40 | 274.00 |
| Total due | 2,244.00 |
Sample invoice from a made-up vendor.
What we build
Each tool fixes one job that eats hours every week. It works with the software you already use, so your team doesn't have to learn a new system.
Invoice and order intake
Reads supplier invoices, customer orders, PDFs and emailed purchase orders, then prepares the entries for QuickBooks. Your bookkeeper reviews and approves instead of typing.
Past-due follow-ups
Checks your aging report every morning and drafts polite reminders at 7 and 14 days past due, with the invoice attached. One click sends each one.
On-site quotes
Your rep enters measurements on a phone, and the customer gets a priced quote with a picture of the finished job. They can sign before the truck leaves.
Missed-call text-back
When you can't pick up, the caller gets a text within seconds and is offered a time to book. You stop losing jobs to whoever answered first. See how it works
Websites that bring in calls
Fast, mobile-friendly sites with a call button, a working contact form and a Google Business Profile that actually shows up in search.
Sample outputs
These are the kinds of things your team would see and approve. The names and numbers are made up.
A reminder written for you to approve
Every morning the tool checks QuickBooks for invoices that just crossed 7 or 14 days past due. It writes the reminder, attaches the invoice and puts it in a queue. You read it, tweak it if you want, and send.
Nobody has to remember to chase, and nobody gets a nasty email they didn't deserve.
To maria@baysidegrill.example
Subject Invoice #4471, a quick reminder 14 DAYS LATE
Attached Invoice-4471.pdf
Hi Maria,
Just a reminder that invoice #4471 for $2,380.00 was due on September 18. A copy is attached.
If anything's holding it up, reply here and I'll sort it out. Thanks!
A quote the customer signs on the spot
Your rep enters the measurements and picks options on a phone. The quote prices itself from your own price list, adds a picture of the customer's yard with the finished job, and goes out for an e-signature.
You get a text the moment it's signed.
Quote Q-1182, backyard turf
Prepared on site, Wellington FL
50% deposit to schedule. Rendering of your yard attached.
Prepared on site, Wellington FL
| Remove sod, grade and compact base | 640 sq ft | $1,920 |
| Premium turf, 1.75" pile | 640 sq ft | $4,160 |
| Putting green, 2 cups | 120 sq ft | $1,560 |
| Paver border | 86 ln ft | $1,290 |
| Total | $8,930 |
Customer signatureDate
The caller hears back in seconds
If nobody picks up, the caller gets a text right away, written in your business's voice. If they want to book, they choose a time from your calendar. You see the whole conversation and can take over whenever you want.
Missed call, 2:14 PM
Hi, this is Lumen Med Spa. Sorry we missed your call! Are you looking to book a treatment or do you have a question?
Book. Do you have anything Thursday for a facial?
We do. Thursday at 11:00 AM or 3:30 PM. Which works better?
3:30
You're booked for Thursday at 3:30 PM. We'll text a reminder the day before.
How a project runs
Show us the work
Send a handful of real invoices, orders or past-due reports, or walk us through it on a 15-minute call.
Get a fixed price
Within 48 hours you get a written quote: what we'll build, what it costs, when it's live. No hourly surprises.
Test it on your documents
We build it, then run it on your real paperwork while you check every result before anything goes live.
Go live, stay supported
Your team approves the work, the tool does the typing. Optional monthly support covers changes and fixes.
Built by someone who's done the paperwork
I'm Chris Evans. I spent ten years in South Florida produce distribution: running a tomato repack operation at FreshPoint in Pompano Beach, then business development at TMC Produce Solutions. Today I run operations for a beverage company in West Palm Beach.
I know what 5am order intake looks like, and how many hours disappear into invoices, aging reports and callbacks. I started building these tools to run my own businesses. Now I build them for companies like yours.
- You stay in controlEvery tool drafts and prepares. A person on your team approves before anything posts or sends.
- Your software staysWe plug into QuickBooks, Gmail, Outlook and the systems you already have.
- Fixed prices, written downYou know the cost before work starts.
- LocalBased in Royal Palm Beach, working with businesses across Florida.
Request a free pilot
Tell us which job is eating your time. For invoices, we'll run the tool on 20 of yours at no charge so you can see the results before paying anything.